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Headshot and X Handle Due (optional); Speaker Registration Form/Contributor Registration Form Due (required); Briefings Schedule (dates/times) published to website
February 28:
Media Opportunities Survey Due; Student Scholarship Nominee Forms Due (Optional)
March 10:
Briefings Schedule Updated with Room Locations; Signed Speaker Agreements Due (Required); W8/W9 Forms Due (if applicable)
Week of March 17:
Speaker Rehearsal Room Sign-ups Open (Optional)
March 19:
Speaker Orientation Call Option 1 at 7:00 PM CDT (Optional)
March 20:
Speaker Orientation Call Option 2 at 10:00 AM CDT (Optional)
March 24:
Presentation Materials Due (Required); & Air Travel Receipts Due (if applicable)
March 27:
Single Session Pass Requests Due & Custom Speaker Banner Requests Due (Optional); Speaker Registration Confirmations will be distributed this week.
Speakers will be registered for one Speaker Badge which includes access to all Briefings, the Business Hall and On-Demand Access to Recorded Content for 30 days following the event.
You do NOT need to register yourself, simply complete the appropriate form below.
Contributor Registration Form (Please note that Black Hat provides a maximum of 5 speaker passes per session for speakers and contributors. If combination of speakers and contributors exceeds 5, only the 5 receiving the passes need to complete the relevant form above.)
Badge Pickup Dates/Hours
You must show your government issued photo ID, in order to pick up your badge.
To obtain your badge, simply scan your QR Code (which will be included in your registration confirmation e-mail – distributed the week of March 27) at a self-service kiosk.
There will be a Speaker + Trainer Check in Registration Desk also, but it is only necessary to use this desk if you have customer service issues, need your badge edited, etc.
Checking in for your Session
When you arrive on the day of your session, please allow adequate time to pick up your badge at registration, as you cannot access the Briefings area without it.
Be sure to bring your laptop and slide presentation with you to your session room.
Please arrive at your session room 30 minutes prior to your session. You can then wait outside or enter and wait for the session in progress to end (if applicable).
Introduce yourself to the AV team and let them know you are the speaker. They will set up your laptop, put on your microphone and conduct a test of your audio and slides.
Guests/Single Session Passes - (optional) – Due March 27
Exceptions to this deadline will be very limited.
Briefings sessions are access controlled and may only be attended by registrants with a Briefings Pass, but as a courtesy to our speakers who might want to invite a family member/colleague, etc. to watch them present on the Black Hat Asia Stage, we will grant 1 - 2 complimentary single session passes per speaking team.
This pass will provide access to your one session only, in addition to the Business Hall.
Student Scholarship Nomination Forms – Due February 28 (Optional)
As a way to introduce the next generation of security professionals to the Black Hat Asia community, each speaking team may nominate up to 2 students to receive a complimentary Briefings pass.
The scholarship includes complimentary Briefings Pass Only (participants will have a choice between a virtual or in-person pass). Students will be responsible for all other expenses (travel, meals, lodging, etc.).
Credits are available for Briefings. Individuals with a Briefings pass (including speakers) are eligible for 14 CPE credits.
To have your credits reported on your behalf, be sure to list your ISC2 Certificate # when completing the Speaker Registration Form or Contributor Registration Form above.
Mobile App & On-Demand Content
Mobile App
Be sure to download the Mobile App to quickly access schedules, locations and maps of the venue.
Search for Black Hat Events in your app store.
On Demand Access
Briefings will be available to Briefings Passholders on-demand in the Mobile App one week after the live event, with content available from April 12 – May 12, 2025.
Includes recordings of Black Hat Briefings, Sponsored Sessions, and Arsenal presentations.
Venue, Hotel & Shuttles
Venue
Marina Bay Sands in Singapore: 10 Bayfront Ave, Singapore 018956
To book your hotel room, complete the Speaker Registration Form above.
Black Hat will provide one hotel room for up to three nights (April 2, 3, and 4, checking out the 5th) for one Speaker per session. Black Hat will book the room and cover room and tax.
Buffet breakfast is also included for one individual per room, per day (up to 3 days).
Rooms booked outside of the speaker block will not be reimbursed.
Shuttle Service
Shuttle service will be available for speakers from the Pan Pacific to the event venue and back each day at designated times (to be provided at a later date). (Shuttle service is available for speakers and trainers only and is not available to general Black Hat attendees.)
Air Travel & Visas
Air Travel Receipt
Black Hat Asia will reimburse for ONE roundtrip flight for ONE speaker per session.
Max reimbursement: Economy Class Roundtrip ticket to and from event city at $1,000 USD for domestic trips, $,1300 USD for international trips. (Receipt is required.)
Most speakers choose to arrive on Wednesday and depart on Saturday.
Visa
Find out if you need a Visa to travel to Singapore here.
Speaker Agreements & Payments
Speaker Agreements – Due March 10
Every Speaker presenting a portion of the session must sign a speaker agreement.
Speaker Agreements will be e-mailed to speakers via SignWell.
Payments
One speaker per session will receive an honorarium ($1,000 USD) and air travel reimbursement (if applicable, see details above.)
If you are accepting the speaker honorarium or air travel reimbursement, we will pay the bank account of the individual or company listed on the W8 or W9 that you submit.
Our payables team will collect the banking details via a DocuSign form that will be e-mailed to you upon completion of the event.
Payments are made to US Companies/Individuals via direct deposit. Payments are made to non-US companies/individuals via international wire transfer.
W-8 or W-9 – Due March 10. Required for honorarium payment and travel reimbursement
The name and address listed on your W8/W9 is very important when it comes to your payment.
The name on the W8/W9 must match the name on the bank account where you want your funds deposited.
Also, the country listed on your W8/W9 must match the country of the bank where the funds are being deposited.
Examples:
If you want your payment made to your company, submit their W8/W9.
If you want your payment made to you personally, submit your W8/W9.
Your company logo (if applicable) is allowed on two slides only, usually the bio slide and thank you slide (2nd and last slides). It is not allowed on the 1st slide (title slide).
Presentation Materials - Due Friday March 24
Please provide the materials that you want us to make accessible to attendees for download after your session. This may not be the exact version that you display on stage and may contain supplemental information as well.
Materials generally include a PDF of your slide presentation, white paper (if applicable) and tool (if applicable).
Please submit all files in PDF format, with the exception of Tools which should be provided via GitHub link.
How to Name Your Files:
Please name your files properly or they will be rejected by the system. DO NOT INCLUDE ANY SPACES OR UNDERSCORES IN YOUR FILE NAME, USE A DASH "-" INSTEAD.
Name your slide presentation as follows: Asia-25-MainSpeakerLastName-SessionTitle.pdf
Example: Asia-25-Fitzl-Apple-Disk-O-Party.pdf
Name your white paper as follows: Asia-25-MainSpeakerLastName-SessionTitle-wp.pdf
Example: Asia-25-Fitzl-Apple-Disk-O-Party-wp.pdf
If your title is long, feel free to just use the first 5 words in the title.
Having multiple speakers on a presentation team makes it harder to engage with the audience. One speaker is ideal, but two speakers can work well (as long as the speakers are well-rehearsed and in sync).
Black Hat Asia Sound Bytes
All Speakers are strongly encouraged to end their session with a final presentation slide titled, "Black Hat Asia Sound Bytes."
Black Hat Asia Sound Bytes detail three key takeaways from your presentation that you want audience members to remember and share with fellow attendees or via social media.
Video Presentation Samples
Watch these Black Hat presentations and use them as examples as ways to engage with your audience.
Polling and Virtual Q & A - NEW FOR 2025
Introduce Polling and Virtual Q & A via the mobile app during your session to further engage the audience.
Use polling to ask questions of the audience during your session. The app can also be used to take questions virtually which can be upvoted by other attendees, that way you can answer the most frequently asked questions during your Q & A period (in-person Q & A will still be available with aisle microphones).
More details coming soon.
How to Manage Q & A During Your Session
Please try to allow 5 minutes for Q & A at the end of your session (within your designated time slot).
When you are ready to take questions, say from the stage "I will now take questions from the audience, please step up to the microphone to ask a question" (or something similar).
Please remember that we must end the session on time and your Q & A cannot exceed beyond your designated time slot.
If you'd like to extend Q&A after your session or chat with participants who have more in-depth questions, invite them to meet you in the hallway or another area outside of the Briefing Room, to allow the team to get the next speaking team set up.
Audio/Visual Equipment & Room Setup
One speaker per speaking team must bring their own laptop and electronic presentation slides. Be sure to bring any necessary adapters/dongles, power cord (and power converter, if necessary), as well as a backup copy of the presentation on USB and printed speaker notes (if they rely on them), in case of a laptop failure.
Please prepare your presentation in 16:9 format.
Audio/Visual Equipment & Room Setup:
Stage
Podium on stage (your laptop will be placed at the podium)
Microphones: Wireless Lavaliere Microphone(s) (1 per speaker) and aisle microphones for Q & A from the audience
Projector(s) with SDI & HDMI Connections
Two Large Screens
Confidence monitor and countdown clock (on the floor in front of the stage)
Slide advancer with laser pointer
Wireless internet access is available throughout the Briefings rooms, but please do not depend on it to run your presentation, demos, videos, etc. Always embed videos into your slides and have a backup copy of any demos.
An AV Tech will be in the room to assist with your setup (laptop connection, microphone placement, testing) and will remain in the room throughout the presentation to troubleshoot any issues.
While there are no requirements, we recommend the following:
Business casual attire is commonly worn by speakers.
Clothing with your company logo is acceptable.
Please avoid attire with profanity/inappropriate images.
To prevent glare under stage lighting, avoid sequins or shiny metallic fabrics.
For easier lavalier microphone setup, consider:
Jacket/blazer or button-down shirt/collared top.
Belt/sturdy waistband to comfortably secure the transmitter pack.
Avoiding high necklines (e.g., turtlenecks, tight crew necks) that limit mic placement.
Choosing medium-weight fabrics over thin materials that may sag when the mic is attached.
Avoiding dresses without structure (no pockets, belts, or seams) as they complicate transmitter placement.
Skipping dangling jewelry and scarves, which can interfere with audio.
Speaker Coaching Program
Speakers will have the opportunity to work with coaches who were either past Black Hat speakers or are well-known speakers in our industry. As a collective group, they understand the excitement of being accepted and want to help contribute their time to grow and coach the speakers who will take the stage.
An introductory call explaining the benefits of the coaching program will be held on February 4th at 8:30pm (CST/UTC-6) and on February 5th at 10:00am (CST/UTC-6).
Speaker Rehearsal Room
Location: Peony Main Ballroom 4502
Dates/Hours: Thursday, April 3 at 9:00 AM – 4:30 PM; Friday, April 4 at 9:00 AM – 3:00 PM
(The room will not be available on Wednesday, April 2.)
There will be a Speaker Rehearsal Room available for use if you would like to run through your presentation before your scheduled session time.
The room will include limited equipment - a podium, screen, projector and access to Wi-Fi.
This room is available by appointment only with walk-ins accommodated if space is available. A link to book the rehearsal room will be distributed in March.
Speaker Orientation Calls
Please join us for a speaker orientation call to learn more about what to expect at Black Hat Asia.
The calls are scheduled as follows. Please select the one best option that suits you.
March 19 at 7:00 PM CDT
March 20 at 10:00 AM CDT
Evaluations
Attendee feedback is very valuable and important to the Black Hat Asia event.
Evaluations will be available via the Mobile App.
Evaluations can be completed by locating the "My Evaluations" button in the Mobile App.
For In-Person Attendees: Evaluations will be accessible if they choose to have their badge scanned when entering the room.
Please remind and encourage attendees at the end of your session to provide feedback.
On-Site Meals & Events
Event Meals
Morning and afternoon refreshments and lunch will be served to Briefings passholders on Thursday, April 3rd and Friday, April 4th.
Morning Refreshment Break: 8:00am – 9:00am
Mid-Morning Break: 11:00am – 11:20am
Lunch: 12:00pm – 1:30pm
Afternoon Refreshment Break: 3:00pm – 3:20pm
If you have special dietary needs (Halal, Kosher, etc.), please indicate it on the Speaker or Contributor Registration Survey linked above.
Keynotes
Thursday, April 3rd and Friday, April 4th at 9:00am – 10:00am
Welcome Reception in the Business Hall
All pass holders are invited to our Welcome reception in the business hall on Thursday, April 3 at 4:30pm - 6:00pm.
Marketing, Media & PR
X (formerly Twitter) Handle - Due February 17 (Optional, if not already provided)
We may use it to tag in posts about your session, but it will not appear on the Black Hat Asia Website. (If you want it added to your biography on the Website, please notify us.)
Black Hat Asia annually attracts top-tier press, analysts and bloggers from around the world. In order to maximize publicity for the content presented at the event, the Black Hat Asia PR team is eager to assist you. If you have any questions regarding media inquiries/strategy, please contact BlackHatPR@informa.com.
Media Lists: We do not share lists of registered media, however you can view In the News to get an idea of the media outlets that typically attend and cover our events.
Media Opportunities Survey – Due February 28 (Optional)
X, formerly known as Twitter, is Black Hat Asia's primary social media outlet. When talking about your presentation use handle #BHASIA and/or #BlackHat and always feel free to retweet our tweets as well!
Speaker Banners (Custom)
Request a custom speaker banner including your name, title, company and photo by completing the form here.
Example:
Speaker Banners (Standard)
Standard Banners: Feel free to download a banner to promote your participation. You can add it to your e-mail signature, social media, etc.
